Chapter 21 - Generate ReportsTable of ContentsChapter 23 - Appointments


PRINT REPORT ON FILE

      I. XENIX & UNIX SYSTEMS
           A. Show Current Printer
        B. Assign Printer
        C. Print V/BOSS Reports
        D. Cancel Report
        E. Disable and Enable Print Spooler
        F. Initialize Queue
        G. Cancel Main Printer
        H. Print Other Reports
        I. Status Report
      II. DOS & NETWORKED SYSTEMS
        A. Printing a "Filed" Report
        B. Cancel Report





XENIX & UNIX SYSTEMS

With V/BOSS you have the capability to print as many duplicate copies of a Generated Report that was written to a file as you wish without having to rerun Generated Reports.

It you have selected [F] Write to File while Processing Reports, (some reports do not allow this option), these files are written to the hard disk (in a print file) and may be printed at a different time while other V/BOSS functions are being performed.

Note: Generated reports should only be processed one time but may be printed as many times as you want. DO NOT RERUN A GENERATED REPORT until the previous report processed has been printed.

Special forms (Rolodex cards, labels, postcards, etc.) are needed to run some of the print jobs. IT IS IMPORTANT THAT THE OPERATOR MOUNTS THE CORRECT FORMS IN THE PRINTER BEFORE STARTING THE JOB. On the reports requiring special forms, the first printout on the form will show with X's where the data will be printed. Most reports will print 5 tests with X's to allow ample time to align your forms. See GENERATE REPORTS for additional information.

PRINTING REPORTS "ON FILE"

If you choose the "F" option (to "Write" the file) on a report program, the file name is assigned as it appears below:

PRINT FILE REPORT NAMES

REPORT FILE NAME
MASTER LABELS /usr/RM2 IMASTLAB.PRN
PATIENT LABELS /usr/RM2/PATLAB.PRN
RABIES REPORT FULL /usr/RM2/RABIE.PRN
RABIES REPORT COMPACT /usr/RM2/RABIE2.PRN
MONTHLY STATEMENTS /usr/RM2/BILLS.PRN
RECALL POSTCARDS /usr/RM2 /POSTCARD.PRN
RECALL CHECKLIST/PAST DUE /usr/RM2/RECALLWS.PRN
RECALLS/ENTIRE FILE /usr/RM2/RECALLST.PRN
REMINDERS /usr/RM2 /REMIND.PRN
INVENTORY MASTER REPORT /usr/RM2/IMAST.PRN
INVENTORY MANUFACTURER REPORT /usr/RM2/IMANUF.PRN
INVENTORY DISTRIBUTOR REPORT /usr/RM2/IDIST.PRN
INVENTORY STATUS REPORT /usr/RM2/ISTATUS.PRN
INVENTORY OPEN ORDER REPORT /usr/RM2/IOPENO.PRN
INVENTORY USAGE REPORT /usr/RM2/IUSAGE.PRN
INVENTORY WORKSHEET /usr/RM2/INVWRKS.PRN
INVENTORY SELLING PRICE LIST /usr/RM2/ISELLPR.PRN
ROLODEX CARDS /usr/RM2/ROLODEX.PRN
ALL INSTRUCTION FILES /usr/RM2/ALLINST.PRN

A. Show Current Printer

Before printing any report from Print Report on File, you may wish to ensure that it is going to print on the desired printer. Look at the label taped to the printer where you want the report to print and see what the printer is called (printer, altpr, altpr2, etc). From the Print Report on File menu, type [Z] Show Current Printer. The name of the assigned printer will be displayed and you will be prompted to press <Enter>. If this is not the printer you want to print on see below.

B. Assign Printer

If you need to print a report on a different printer from the Current printer, you may direct it to a different printer for this run. To do so, select [A] Assign Printer from the Print Report on File menu. The screen will display a list of the available printers. For example:

altpr /dev/tty2a

printer /dev/lpl

Use the up or down arrow keys to highlight the desired printer and press <Enter>. The new printer will be assigned only as long as you remain on the Print Report on File menu. If you exit from it and then come back to it, the original printer will be assigned. You may assign it again if necessary.

C. Print V/BOSS Reports

This is the selection you will use to print postcards, monthly statements, labels, inventory reports, etc. REMEMBER, you must have processed the report before printing it, unless you are just trying to print a copy of the report as it was processed the last time. From the Print Report on File menu type [R]. You will then see another menu with the specific reports listed. Type the letter that corresponds to the desired report.

Screen #1

If you choose Inventory Reports you will see another menu with the specific Inventory Reports listed. Type the letter that corresponds to the desired report.

Screen #2

D. Cancel Report

Occasionally, it may be necessary to stop a report from printing. THIS DOES NOT ERASE ANY PART OF A REPORT, IT ONLY TELLS IT TO STOP PRINTING. The printer MUST be ON, but may be off-line (or deselected). At the Print Report Menu type [C] Cancel Report. You will see:

Screen #3

The X's will actually be a number. There should only be one listing, unless you requested the report more than once without canceling the report first. Press <Enter> to cancel this report (if there is more than one listing, press <F3> to Cancel All). AFTER you have canceled the report(s) you should power the printer off for ten seconds, then back on. Another line or two may be printed but then it should stop. You may now make another request or Exit from Print Report on File.

E. Disable and Enable Print Spooler

PLEASE DO NOT MAKE THESE SELECTIONS WITHOUT THE HELP OF A V/BOSS SUPPORT ANALYST.

F. Initialize Queue

If you have made a print request and the report does not print you should first check the printer. If that is not the problem, try Initialize Queue. From the Print Report on File menu, type [I]. This may start the print spooler. If you have done everything else you know to do, call CRT Systems.

G. Cancel Main Printer

If you are trying to print to the printer that is at the main workstation and need to cancel the report, you may use Cancel Main Printer as an alternative to cancel report. The printer MUST be on but may be off-line. From the Print Report on File menu, type [M]. You will receive a message as to the status of the report (canceled, for example) and be prompted to press <Enter> to continue.

H. Print Other Reports

If a report has been written to a file, but it is not one of the menu choices, it may still be printed. While a report is being written to a file, the comment "Writing report to /usr/RM2/XXXXXX.PRN" is displayed on the screen. This is the PATH of the report (the X's are replaced with the actual name of the report). To print this report, type [P] Print Other Report. You will then be prompted to enter the file name of the desired report. Enter the path exactly as it appeared. For example, to print the list of Inactive Clients, type [/usr/RM2/INACTIVE.PRN]<Enter>. The report will print after the correct path has been entered.

If you change your mind or do not know the name of the report, you may press <Fl> to Exit.

I. Status Report

This selection may be used to view the status of your printers. You would probably only use this when speaking to a V/BOSS Support Analyst.

DOS & NETWORKED SYSTEMS

With V/BOSS you have the capability to print as many duplicate copies of a Generated Report that was written to a file as you wish without having to rerun Generated Reports.

If you have selected [F] Write to File while Processing Reports, (some reports do not allow this option), these files are written to the hard disk and may be printed at any time. Postcards and Monthly Statements are always written to a file.

Note: Generated reports should only e processed one time but may be printed as many times s you want. DO NOT RERUN A GERATED REPORT until the previous report processed has been printed.

Special forms (Rolodex cards, labels, postcards, etc.) are needed to run some of the print jobs. IT IS IMPORTANT THAT THE OPERATOR MOUNTS THE CORRECT FORMS IN THE PRINTER BEFORE STARTING THE JOB. On the reports requiring special forms, the first printout on the form will show with X's where the data will be printed. Most reports will print 5 tests with X's to allow ample time to align your forms. See GENERATE REPORTS for additional information.

A. Printing a "Filed" Report.

To access Print Report on File, from the Main menu press [P]. You will see the menu below. Either type the letter that corresponds to the report you wish to print, or highlight the report and press <Enter>.

    PRINT REPORT

    [A] Master File Labels
    [B] Patient File Labels
    [C] Monthly Statements
    [D] Rabies Report (Full)
    [E] Rabies Report (Compact)
    [F] Recall Postcards
    [G] Recall Checklist/Past Due
    [H] Recall Hard Copy Listing
    [I] Inventory Reports
    [J] Rolodex Cards
    [K] Complete Listing of Instructions
    [L] Daily Reminder Listing
    [M] List Print Files
    [N] Inactive Client Report
    [0] Pharmacy Listing
    [P] Cash Reports (Daily & Expanded)
    [Q] A/R Reports (All)
    [X] Exit
    <FlO> CANCEL PRINTER - <Esc> EXIT

If you choose Inventory Reports you will see another menu with the specific Inventory Reports listed. Type the letter that corresponds to the desired report.

Screen #4

If you choose the "F" option (to "Write" the file) on a report program, the file name is assigned as it appears below:

PRINT FILE REPORT NAMES

REPORT FILE NAME
MASTER LABELS \VBOSS\PFIL\MASTLAB.PRN
PATIENT LABELS \VBOSS\PFIL\PATLAB.PRN
RABIES REPORT FULL \VBOSS\PFIL\RABIE.PRN
RABIES REPORT COMPACT \VBOSS\PFIL\RABIE2.PRN
MONTHLY STATEMENTS \VBOSS\PFIL\BILLS.PRN
RECALL POSTCARDS \VBOSS\PFIL\POSTCARD.PRN
RECALL CHECKLIST/PAST DUE \VBOSS\PFIL\RECALLWS PRN
RECALLS/ENTIRE FILE \VBOSS\PFIL\RECALLST.PRN
REMINDERS \VBOSS\PFIL\REMIND.PRN
INVENTORY MASTER REPORT \VBOSS\PFIL\IMAST.PRN
INVENTORY MANUFACTURER REPORT \VBOSS\PFIL\IMANUF.PRN
INVENTORY DISTRIBUTOR REPORT \VBOSS\PFIL\IDIST.PRN
INVENTORY STATUS REPORT \VBOSS\PFIL\ISTATUS.PRN
INVENTORY OPEN ORDER REPORT \VBOSS\PFIL\IOPENO.PRN
INVENTORY USAGE REPORT \VBOSS\PFIL\IUSAGE.PRN
INVENTORY WORKSHEET \VBOSS\PFIL\INVWRKS PRN
INVENTORY SELLING PRICE LIST \VBOSS\PFIL\ISELLPR.PRN
ROLODEX CARDS \VBOSS\PFIL\ROLODEX.PRN
ALL INSTRUCTION FILES \VBOSS\PFIL\ALLINST.PRN
INACTIVE CLIENTS \VBOSS\PFIL\INACTIVE.PRN
PHARMACY REPORT \VBOSS\PFIL\PHARMR.PRN

B. Cancel Report

Occasionally, it may be necessary to stop a report from printing. If the paper jams or the postcards are skipping, you will need to cancel the report and start it over before resuming printing. THIS DOES NOT ERASE ANY PART OF A REPORT, IT ONLY TELLS IT TO STOP PRINTING. The printer MUST be ON, but may be off-line (or deselected). At the Print Report Menu press <FlO> Cancel Report. You will see

Canceling all print jobs!

Do you want to continue? (Y/N) N

If you do want to cancel all print jobs that are waiting (there should be only 1) type [Y]. Otherwise type [N]. Then power the printer off for a few seconds and back on.

If it becomes necessary to restart the postcard print job but you do not wish to start at the beginning (a number of cards had already printed before the report was canceled), it is possible to accomplish this. You will need to RE-RUN Recall Postcards

If a problem arises while you are printing your Recall Postcards and you need to reprint SOME, but not all of them, you may RE-RUN them. To Re-Run Recall Postcards, select option [7] of the Recall Selection Menu. After entering this selection you will be prompted to "PLEASE ENTER THE STARTING PATIENT". If you enter all zeros, the processing will restart from the beginning, or you may enter a "Patient Number" and processing will begin with that patient. After entering the starting number, you must re-enter the Salutation and any message you had used the first time. IF YOU INITIALLY PROCESSED THE CARDS ON A DIFFERENT DATE FROM THE DATE YOU ARE RE-RUNNING, YOU MUST FIRST CHANGE THE SYSTEM DATE TO THE DATE THE CARDS WERE PROCESSED. Keep everyone off the system while the date is changed. Change the date back to the current date immediately after re-running the cards.


Chapter 21 - Generate ReportsTable of ContentsChapter 23 - Appointments


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