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During training, the Configuration program will be run and set up as instructed. If you wish to make later modifications you may do so with the utility program CONFIG. When a new release of V/BOSS is issued, it may be necessary to run this program to enable the new features and options.
You may inquire on the current configuration of your system by selecting [H] HELP from the Main Menu then arrow right twice to Config and press <Enter> for Configuration Inquiry.
Certain configuration options can be temporarily modified while in V/BOSS by going to [H] HELP and Config, then selecting Config Modify (temp.). Make the necessary modifications for this run only. These parameters will return to the original settings when the V/BOSS program is stopped.
Any changes made in Configurations will be updated the NEXT time each work station is brought up, so it is recommended that you Exit from V/BOSS at each terminal before accessing Configurations. To run the Configuration program, select [U] for Utilities from the Main Selection Menu. At the Utilities Menu arrow right once then select [R] for Run a Program. When prompted to "Please enter program name", type [CONFIG] (DO NOT TYPE THE BRACKETS!).
The Configuration program will ask the following questions in the order
shown. To accept the default answer displayed, press <Enter>. To
enter a new value type over the existing information. If you have answered
a question incorrectly you will not be able to go backwards you must run
the program again.
V/BOSS SYSTEM CONFIGURATION
Enter the Configuration File Name ---> CONFIG.FIL
PATIENT SPECIAL FIELDS
Special Field 01 _______
Special FieldO2 WEIGHT_
Special Field03 _______
Special Field04 _______
Special Field05 ________
Special Field06 ________
Special Field07 _______
Special Field08 _______
Special Field09 _______
Special Field10 _______
These PATIENT special fields may be named according to the information
you wish to record about your Patients. In V/BOSS certain names have special
WEIGHT - FIELD 2 MUST ALWAYS BE CONFIGURED FOR WEIGHT.
BOARD -When a procedure under the category 'B' is billed to a patient, a 'Y' will be moved to this special field.
GROOM - When a procedure under the category G' is billed, a 'Y' will be moved to this field.
TEETH - When a procedure under the category 't' is billed, a "Y" will be moved to this field.
DIET - When a procedure under the category 'P' or 'F' is billed the procedure code will be displayed in this field.
Hw Prev - When a procedure under the category 'd' is billed the procedure code will be displayed in this field.
Temper. - If this Special Field and the abbreviation .Ptem also exists with text of [Y], Patient temperature history will be tracked each time you update the temperature. See ABBREVIATIONS.
Business Name & Mailing Address
This information will be printed on your reports and Billing documents.
Name ---> (you may NOT change your business name)
1st Address Line ---> (enter your street or mailing address)
City ---> (enter your city)
State ---> (enter your state)
Zip Code ---> (Enter Zip Code)
Telephone ---> (enter your phone number)
Enter the provider names below .
G. A. Smith DVM
David Kelley DVM
Enter the names of the doctors you wish printed on documents such as Billing Receipts. Although there is no limit to the number of names allowed in the Provider File, V/BOSS allows entry of only four names in this program. See ABBREVIATIONS on how to enter two additional names to print on your documents.
[B] = Balance Forward
[I] = Fully Itemized
[T] = Transaction Total
Enter Statement type --->
This selection sets your DEFAULT statement format. You may override
the default for individual accounts, See ACCOUNTS RECEIVABLE.
Enter [B] for Balance Forward format, [I] for Itemized or [T] for Transaction
[P] = Percentage of Last Month's Balance
[S] = Fixed Service Charge Only
[B] = Monthly S/C or % (Whichever is Greater)
[T] = S/C Added to Percentage if Account Past Due
[A] = S/C always, Percentage if Account Past Due
[N] = No Interest or Service Charge
Enter interest type --->
This selection sets the calculation method V/BOSS will use for adding
interest and/or service charge to Accounts Receivable balances.
Enter INTEREST RATE as a decimal value ---> ____________
[1.5% ENTERED AS .0150]
Enter the monthly interest rate that should be calculated. Note that
1.5% is 18% APR.
Enter the monthly S/C Amount ---> ______
If you are using a minimum or added Service Charge, enter the amount
Enter # of days after trans date to apply interest ---> ________
V/BOSS will not add an interest or service charge until an account
is at least this many days old.
Only print statements for account balances > than this $ amount:
State Sales Tax Rate
Enter the State Tax Rate as a decimal value --->
[enter 6.5% as .0650]
(enter your state's sales tax rate)
Integration with Inventory Module
Enter [Y] for automatic Inventory depletion --->
Please indicate if you wish V/BOSS to reduce inventory when a procedure
is performed. (Do not answer Y until all of your inventory items along
with quantities-on-hand have been entered into the system. When inventory
is ready, you MUST answer [Y] to have Inventory deplete.)
Special Options Table
Enter changes --->
Press <SPACE> to erase a character. To add an entry to the
table without erasing other entries use the right or left arrow key to
move to the correct space.
POS Billing Receipt Option
[P] ALWAYS Prints Receipt (Automatic)
[O] Optional Printing of Receipt
Enter print option --->
Selecting "P" will cause a receipt to always print out
at the time of P0S Billing. Selecting "O" lets the computer operator
choose at the time of billing whether to print a receipt (Y), or not (N).
We suggest you try [O] until you decide.
Enter [Y] for OPEN RECALLS to print on receipt ---> -
Client Special Fields
Special FieldOl _______
Special FieldO2 _______
Special FieldO3 _______
Special FieldO4 _______
Special FieldO5 _______
Special FieldO6 _______
Special FieldO7 _______
Special FieldO8 _______
Special FieldO9 _______
Special FieldlO _______
These special Client fields may be called anything you wish, according
to the information you want to record about your Clients. You may use any
number of them up to ten, or you may choose not to use them at all. In
V/BOSS certain field names have special meaning:
CLIN-ID - Multiple clinic situations only. The clinic station identification
number set up in the ID-RECORD will be moved to this field when a client
is registered indicating which clinic or the client was first registered.
This field may be used ONLY if a Multi-Site license was purchased from
CRT Systems. The system will not operate properly if this field is set
up without this license.
COUNTY - The county name you enter (while registering a Client will
automatically appear on the Rabies Certificate; otherwise, the county name
given in Configurations (next question) will be used. The county field
will be updated if you use a city abbreviation that includes a county.
SALESTX - Use this field to exempt certain clients from sales tax.
At the client screen type [EXEMPT] under this field.
DISCNT - Use this field to give automatic percentage discounts to
clients. At the client's screen type in the % as a decimal, i.e.: .10 at
this field. If you do not want certain categories to be discounted create
the abbreviation .Ndis. See ABBREVIATIONS for further information.
PREF-DR - You may enter the Provider code of a Client's preferred
doctor, if desired. The system will show this Provider as a default at
the end of the POS Billing process. You would be able to override this
default if necessary. You would also 11land on" this Provider when
making an appointment for someone with a preference. You would still be
able to choose a different Provider.
AR-STAT - This field must exist if you wish to have special messages
on your monthly statements (see INSTRUCTIONS).
You should then use this field to flag INDIVIDUAL accounts that you do
not wish to receive a special message but DO want to get a statement. This
special field, byte #4, can also be used to set an individual interest
rate on a client's account. Please see documentation relating to system
abbreviations .In%A thru .In%D. You must have "Receivables Other"
access rights to modify this field.
Refer - This field is used in conjunction with the referral program.
This field is automatically updated when a client has referred someone
to your clinic. Please see the chapter titled Clients for more information
on the Referral program.
Do you want computer generated RABIES CERTIFICATES ?
[N]o [Y]es  for duplicates --->
Enter Y if you want a Rabies Certificate to automatically print out
during Billing when a Rabies vaccination has been performed. Enter 2 if
you would like to print two copies of the Rabies Vaccination Certificate.
Enter the DEFAULT COUNTY --->_________________________
(Enter the county your clinic is in. This county will be printed
on the Rabies Certificate UNLESS a different county is specified under
"COUNTY" in the Client Special Fields.)
The County Health Dept. line can be changed using the R1l1 abbreviation.
Enter the abbreviation text as you want the line to read.
Enter the 1st & 2nd Certificate lines below:
N.C. DEPARTMENT OF HEALTH AND ENVIRONMENTAL CONTROL
Rabies Vaccination Type
 2-Year Rabies Vaccination
 3-Year Rabies Vaccination
[N] 1-Year ONLY!
Enter Vaccination type --->
PRINTER CONTROL CHARACTER CONFIGURATION
Enter the PRINTER ACTION TABLE to be used with your printers.
When V/BOSS is installed in your clinic the action tables have
already been set up properly. If you later install a different type of
printer CRT SYSTEMS, INC. will instruct you on how to properly set up the
DEFAULT.PRT PRINTER #1
DEFAULT.PRT PRINTER #2
DEFAULT.PRT PRINTER #3
If the printers being used conform electronically to the IBM printer
standard, accept "DEFAULT.PRT" with <Enter> as your system
action tables. You may select a different configuration file for Printer
#1, #2 and Printer #3. To inform V/BOSS of any changes, copy the file (\RM2\DEFAULT.PRT)
to a newly named file, then edit the table with the values understood by
your printer. Then run the configuration program and enter the new file
name as the printer action table.
Database Deletion Method
C = COMPREHENSIVE - The status of the Client or Patient must be I
or D to allow deletion. Also, all Patients associated with Client must
be deleted before deleting Client. Clients with an AR balance may not be
S = SIMPLE - These checks are not made and all Patients for Client
are deleted by V/BOSS for you.
Enter Client/Patient deletion method --->
We suggest that you choose C, the Comprehensive method. Although it
is a little more time-consuming, it helps prevent unintentional deletions
and accidental loss of records.
After completion or POS Billing, go to ...
[Y] Main Menu
[P] Patient Screen
[S] Client Search Screen
Enter destination --->
This question concerns where you wish V/BOSS to automatically return
after Point-of-Sale Billing. You may return to the Main Menu [Y], or view
the results of the Point-of-Sale Billing activity on the Patient Screen
[P], or return to the CUSTOMER/PATIENT Search Menu [S]. We recommend [P]
50 you may check over the Patient screen after billing and make sure all
was updated correctly.
POS Billing Options
Billing Screen Format ...
[F] Free Form
Enter format --->
Free-Form Billing effects Screen #2 only. As you can see it contains
only blank lines, on which you may enter any procedure.
To access Free-Form Billing go to screen two of billing and enter in
any procedure you wish. If the procedure you entered is not in the procedure
file, you will need to enter the category, price and whether or not it
is taxable. See ABBREVIATIONS for information on
setting up categories to automatically be taxable or nontaxable.
V/BOSS may be configured to print a Corona Certificate when any Corona
procedure has been billed. It may be configured to print a Spay/ Neuter
Certificate when a Spay, Neuter or Castration procedure has been billed
and/or to print a Distemper certificate when any Distemper procedure has
Enter certificate configuration --->
Patient Special Fields Updating Option
Enter [Y] to be able to update the
Patient SPECIAL FIELDS during POS Billing --->
While billing a patient you will be able to update that patient's Special
Fields, i.e. update the weight field if the patient's weight has changed.
The Special Field screen will be the 3rd screen during the billing process.
A [Y] entry will also cause the display of a window showing the Patient's
open recalls at POS Billing time.
AR Balance Aging Line Options
Print the AR Aging Line on:
 Monthly Statements Only
 P.O.S. Receipt Only
Enter selection --->
 will enable the A/R Information to print only on the Monthly Statements.
 will enable the A/R Information to print only at Point of Sale Billing and answering
 will print the Aged A/R on the monthly statements and the Point Of Sale Billing Receipt.
If you answer  the A/R Information will not print on the Monthly
Statements or the Point of Sale Billing Receipt.
If you choose 1,2, or 3, this line will only print on the receipts of
people who have an outstanding balance.
Statements for Collection Accounts
Enter [Y] to print MONTHLY STATEMENTS for COLLECTIONS ACCOUNTS --->
This is the last question. You should now either be at a $ or a xenix386!login.
If you see the $ hold down <Ctrl> and press [d] once. You will then
see the xenix386!login. From the xenix386!login type [main]<Enter>
and log back on to V/BOSS as usual. You will need to log all workstations
off to the xenix386login and then log back in to update the Configuration
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