Chapter 5 - ProvidersTable of ContentsChapter 7 - Clients


ABBREVIATIONS

 

 

A timesaving feature in V/BOSS is the ability to use abbreviations in certain places instead of having to type out whole words, phrases, etc. Using abbreviations also promotes consistency throughout the system which is often crucial for searches, reports and mailings.

There are 7 types of abbreviations that may be used throughout the system. These types are City, Breed, Comment, Pharmacy, Diagnostic, Cash Drawer (special purpose) and State Sales Tax (special purpose). City, breed and pharmacy abbreviations should be added into your system before you go on-line. V/BOSS comes with numerous diagnostic abbreviations, you may wish to print these, in order to become familiar with them. Comment type may be used for actual comments, referral sources (like Yellow Pages) and are also configurable system abbreviations which will be discussed at the end of the chapter. Cash drawer and sales tax abbreviations will be discussed later in this chapter.

ALL ABBREVIATIONS MUST BEGIN WITH A PERIOD (.) AND EACH ABBREVIATION MUST BE UNIQUE. For example, .CH cannot exist as both a City and a Breed.

A [.] by itself is sometimes recognized as an abbreviation:

 

 

 

In the Client Info system and the Patient Medical Records, [.] <Enter> will cause the current date (and time if using .Dstm) to be inserted into the record.

A. Add a new Abbrev

B. Modifying Abbreviations

C. Deleting Abbreviations

D. Listing Abbreviations

E. Printing lists of Abbreviations

F. Cash Drawer Abbreviations

G. Sales Tax Abbreviations

H. System Abbreviations


A. To add a new abbreviation,

from the Main Menu press [4] File Maintenance then [A] Abbreviations. Choose [A] ADD from the Abbreviation Menu. The following will be displayed.

 

 

 

 

Type an abbreviation that is 4 characters or less. Next enter the abbreviation type; press [C] for City, [B] for Breed, [P] for Pharmacy, [D] for Diagnostic, [M] for Comment or [$] for Cash Drawer. The appropriate format will be displayed so you may enter the information about the abbreviation.

NOTE: The County specified with a city abbreviation will be inserted in the COUNTY Special Field on the Client screen, if you have one. If a county is not specified in an abbreviation, the default county in your system Configuration will be used, if there is one. (See CONFIGURATION.)

B. To modify the text of an abbreviation,

you must be logged on as the System Administrator (ADMIN), then from the Main Menu press [4] File Maintenance then [A] Abbreviations. Choose [M] Modify. Then type the abbreviation you wish to modify. The system will find the abbreviation (if it exists) and display the information attached to it. To modify the information, simply type over what is there. Any field may be modified, but the abbreviation itself cannot be. To change the abbreviation itself, press <F7> to Rename. Then type the new abbreviation. When the last field has been modified or passed over with <Enter>, the system will update the record.

When entering several similar abbreviations, as in the case of a city with more than one zip code, you may wish to Copy an existing abbreviation, then modify the copy. To do so, modify an abbreviation that you wish to copy, then press <F8> Copy. Enter the new abbreviation. A second abbreviation will be created with exactly the same text as the original. You should modify this text as needed.

C. Deleting an abbreviation

is similar to a modification. You must be logged on as the System Administrator (ADMIN), then from the Main menu select [4] File Maintenance then [A] Abbreviation. Arrow right once to Maintenance, then choose [D] Delete. Enter the abbreviation to be deleted. The system will find and display the abbreviation and ask if you really want to delete it. Answer [Y] or [N), but be sure this is the correct abbreviation before entering [Y]. If you wish to change the abbreviation itself, you may either delete it and add it back in as a new abbreviation or modify and rename as described in section B.

D. To list the abbreviations on the screen,

from the Abbreviation menu, arrow right once to Maintenance then select [L] List. The system will ask for the abbreviation type. Enter [C] for City, [B] for Breed, [D] for Diagnostic, [P] for Pharmacy, [M] for Comment, [$] for Cash Drawer or [S] for State sales tax. The system will then ask for a starting abbreviation. If you enter a letter or abbreviation the system will list all the abbreviations starting alphabetically with what you entered. Or you may just press <Enter> to start alphabetically at the first abbreviation. Example: if you enter a [D], the system will begin to display the abbreviations that start with D and go through Z. If the bottom of the screen is reached before all the abbreviations of the specified type are listed, the system will prompt "Continue N/Y?"

Type [N] to return to the Abbreviation Screen; [Y] or <Enter> for more abbreviations.

E. To print the abbreviations,

from the Main menu, select [4] File Maintenance then [A] Abbreviations. Arrow right twice and choose Hard Copy Printout. Enter the abbreviation type that you wish to print. Enter an alphabetical starting place (as in List above) or press <Enter> to print all. The system will prompt you to get the printer ready and then press any key. After verifying that the printer is on line and striking a key, the following prompt will display:

Billing Printer or System [printer] ? B or P

Selecting option [P] will send the report to the system default printer.

Selecting option [B] will send the report to the billing printer associated with the terminal you are on.

F. Cash Drawer Type Abbreviations

V/BOSS considers any workstation where transactions are completed to be a Cash Drawer. For report purposes, each cash drawer is seen as a separate entity. That is, if you print a cash report at one workstation, it will only include transactions that were completed on that workstation. If you would rather print one report that shows ALL the transactions from ALL cash drawers, you may "Combine Cash Drawers". That is what the Cash Drawer type abbreviation is for. You may designate a "Master" cash drawer and up to eleven "slaves". You may also create up to 99 different groups of combined cash drawers. (.CdO2 - .Cd99).

Select (A) Add from the Abbreviation menu. Enter [CdOl] as the abbreviation (note 0 = zero) and [$] as the type. You will then be prompted to enter the Master Cash Drawer and the slaves. Be sure to enter each workstation ID in lower case letters! Also make sure to press <F9> to Update after you have entered the desired cash drawers.

 

 

 

If you would like to have multiple groups of combined cash drawers, you may add additional abbreviations, [.CdO2], [.CdO3], etc.

G. State Sales Tax Type Abbreviations

If you must charge different sales tax rates for Clients residing in different states, you may enter the tax rates for these states. Select [A] Add from the Abbreviation menu. Enter a valid state abbreviation (for example [NC]). For the Type enter [S]. You will be prompted for the appropriate entries after this.

H. System Abbreviations

The following is a list of abbreviations used by V/BOSS to control certain system functions. Most of these are used at your option. (Only the provider ADMIN may modify or delete a system abbreviation.) The abbreviations labeled as RESERVED should not be altered by the users. Beside each abbreviation is it's abbreviation type and a description of what function the abbreviation will perform and what the text of the abbreviation should be in order for it to work properly. TO ACTIVATE ANY CHANGES, ADDITIONS OR DELETIONS OF SYSTEM ABBREVIATIONS, YOU MUST GO BACK TO THE MAIN MENU AND EXIT V/BOSS ON EACH WORKSTATION. WHEN YOU LOG BACK IN, THE SYSTEM FUNCTIONS WILL BE UPDATED.

Pressing <F9> at the abbreviation menu will display the below list of abbreviations and their meanings.

.Abui

M

Enter [M] if you plan to manually build each day's Appointment schedule for each Provider. See APPOINTMENTS.

.Afee

M

Enter four digits to specify an initial set-up fee which will be automatically added to a New Client's account when they are registered. Example, $3.00 would be entered as [0300].

.Apo(x)

M

If you have a single clinic, x must be replaced with [i]. If you have multiple clinics, add an abbreviation for each clinic, replacing the x with the same character as the .Cli(x) abbreviation. Follow the prompts to enter the Appointment Status parameters. See also APPOINTMENTS.

.Apdt

M

Enter [Y] to cause the Appointment schedule printout to include Patient Breed, Species and Markings.

.Arsh

M

Unless [N], V/BOSS will display helpful information while modifying a Client record and updating the Special Field AR-STAT.

.Bads

M

Enter [N] to prevent entry of discount at POS except when automatic discount percentage has been entered for a client.

.Bamt

M

Enter [N] if you wish to type in the amount paid when performing a POS Billing. Enter [Y] if you wish the system to default to the amount due (you may type over the default).

.Basx

M

Enter [N] to prevent system from asking "Exit Now?" when exiting POS Billing with a function key.

.Bckn

M

Enter [Y] to make the check number a required entry when payment is made by check.

.Bdf3

M

Enter [N] to go to Billing Screen #1 when accessing Billing after Defer or Fini is set instead of Screen #3.

.Bflx

M

Enter [Y] to allow <Fl> exit from Invoicing Interface in Pharmacy module.

.Bh01 thru .Bh11

M

Enter text to replace the default headings on the Point of Sale Billing Screens.

.Biag

M

Enter [Y] to cause Patient's age to print on POS Billing receipt.

.Bitc

M

Enter [Y] to cause Boarding Lead hours to be calculated from midnight instead of boarder's check-in time. See BOARDING.

.Bmpz

M

Enter 2 digits (default is [28]) for number of lines per page on POS Billing Receipt. Alter only if certificates are "bleeding" to next page or form tear off leaves some printed lines in printer.

.Bmsl

M

Enter Text to print after fifth provider on P.O.S. receipts, Monthly Statements, and all A/R receipts. Can be used for a sixth provider, emergency number etc.

.Bncm

M

Indicate what you wish printed on the POS receipt if a line item price equals 0.00.

Enter [Y] to print "N/C Today"

Enter [N] to print ".00"

Enter [S] to print spaces

Enter ["] then your own text, 9 characters maximum.

.Bnop

M

You may enter up to five categories of procedures that you do NOT want printed on POS receipts. Enter only the number or letter that corresponds to the categories, for example, enter [R] to prevent procedures that are in category R for Recalls/Reminders from printing on receipts.

.Bnwd

M

Enter [N] to suppress the default values of nested items when over-riding is enabled.

.Bov[x]

M

Replace [x] with a Procedure Category. The abbreviation text should be the Provider Code that will be forced at the Provider for any Procedure invoiced in that category [x]. Especially useful for BOARDING.

.Bpcm

M

Enter [N] to prevent the Procedure Comment line from printing on Point of Sale Billing receipts.

.Bpt(x)

M

Replace the x with any character. That character must then be entered in the appropriate place in each workstation's ID Record. See ID RECORD. Enter path of Barcode Printer for printing Patient Barcode Labels and input abbreviations.

.Bren

M

Used to replace the word "RECEIPT" on the Point of Sale Billing receipt. You may enter up to 14 characters of text to replace this word.

.Brnd

M

Enter [Y] to cause V/BOSS to round off percentage discounts to the nearest dollar.

.Bspr

M

You may cause Species Specific Billing Screens (for (Vpf) Canine, Feline and Equine) to remain in memory after Save Wip or Defer has been performed on the first Patient of the species each day. This will speed up re-entry into subsequent Patient's Billing screens of that (or those) species. Enter [KFE], or any of the 3 desired as the abbreviation text. You may enter these characters in any order. The additional memory usage is calculated by: (# of workstations invoicing) x (# of species specified) x (.07 megabytes)

.Btdt

M

Enter [Y] to have display on last Billing screen of breakdown of taxable, nontaxable, discountable and nondiscountable totals.

.Btxy

M

Enter up to 25 categories which should default to 'Taxable" if a procedure is free-formed in POS Billing. Enter only the number or letter that corresponds to the categories.

.Bvco

M

For use with the WIP View, Advanced Feature, see WIP. Enter the Procedure Code that is for the Boarding category (if you have one). Patients that are entered into WIP through Boarding will automatically be put in the Boarding category for WIP View purposes.

.Bwho

M

Enter [Y] to cause V/BOSS to prompt for the Provider Code of the Cashier as well as the Veterinarian. This entry would override the code of the Provider who is logged on. See POS BILLING.

.Cadz

M

Enter [N] to prevent electronic cash drawers from opening when amount paid at POS is $0.00.

.Cc%M

M

Enter 2 digits for the percentage rate that you are charged by Master Card.

.Cc%V

M

Enter 2 digits for the percentage rate that you are charged by Visa.

.Cc%X

M

Enter 2 digits for the percentage rate that you are charged by American Express.

.Cc%O

M

Enter 2 digits for the percentage rate that you are charged by Other Credit cards that you accept.

.Cd0l thru .Cd99

$

Allows Combined End of Day Cash Reports. One abbreviation may combine up to 12 cash drawers. Refer to GENERATE REPORTS for more information. The system provides prompts when adding or modifying this abbreviation.

.Cdel

M

Enter the minimum security level allowed to delete Patient Clinical Records.

.Chec

M

Enter the letters that correspond to the Categories that you wish included on the Patient Check-In Report. [*] includes all.

.Cino

M

This abbreviation allows you to determine what information is included on the Check-In Report. Follow the prompts. See also abbreviation .Chec.

.Cldt

M

Enter [I] or [P] to designate how the Clinical Records should be stored when Daily WIP is used.

[I] = Date Invoiced

[P] = Date Performed

.Cli

M

First seven characters are the clinic identification. If all seven positions are not used they should be filled with spaces. Then enter the configuration path name. Example for Xenix Users: [/usr/CLINAME/CONFIG.FIL]. Contact the System Administrator to use this function.

.Cl[] (Vpf)

M

Enter 2 or 4 characters that you wish to replace the delimiting brackets in templates. You may enter spaces if you prefer to have no deliminators displayed.

.Clsr

M

Enter [Old] to cause Client search to display the first name beyond what you alphabetically asked for.

.Cmpx (Vpf)

M

For use with Color Monitors. Enter [Y] to cause data entered with template to be highlighted.

.Cnst

M

Enter [Y] to cause nested Procedures to be saved in Patient's Clinical Records.

.Coid

M

Enter up to 8 characters to add and label an additional ID number field to the Client Screen. A common use for this might be the Social Security Number. The field itself will hold up to 9 digits. This field may be used for Client Search. See CLIENTS.

.Cpro

M

Enter [Y] if you want the End of Day Report to show the procedures performed by each provider.

.Cpr$

M

Enter [N] if you do not want procedure prices to print on clinical records report. Enter [0] if you don't want the prices to print OR display. Enter [Y] if you want them to display AND print.

.Crim

M

Enter up to 7 digits. This is the default Credit Limit for your Clients. Enter as a whole number, no decimals. Also enter [Y] or [N] to indicate whether or not you accept checks. In the last field you may enter a C.O.D. Procedure Code (if you use one). If this Procedure is billed to the Client, the Credit Limit will be overridden.

.Csrt

M

This abbreviation controls the Clinical records default order. Enter [D] for date sort order, [C] for category sort order. You will still be able to switch between them regardless of what default you choose.

.Csub

M

Enter up to five Inventory Class codes to be considered Controlled Substances.

.Dfmt

M

This abbreviation configures the date format for your system, both in entries and printed reports. Enter I for International format [YYMMDD] S for Standard format [MMDDYY] M for Military format [DDMMYY]


.Dstm

M

This abbreviation adds the time to the date when [.]<Enter> is used. Enter [C] for Civilian time format or [M] for military time.

.Dr05

M

Enter Text to print after fourth provider on P.O.S. receipts, Monthly Statements, Patient Profile, and all A/R receipts. Can be used for a fifth provider, emergency number, etc.

.Dr06 thru .Dr09

M

Enter the additional Provider's name(s) you wish to print on Certificates ONLY. This will print to the right of the hospital's name.

.Ecdl thru .Ecd9

M

For Electronic Cash Drawers. Enter the billing printer path for POS receipts in the first field, in the second field enter the number of bytes (1 or 2). Contact the System Administrator if you need to activate or change this functionality. Example: /dev/lp1 001

.Est%

M

Written estimates will show a price range rather than a flat price if this abbreviation is used. Enter a value between 0l and 99 for the upper % variance. See POS BILLING for more info on estimates.

.Exdt

M

Enter [Y] to have DAILY cash totals print with the Expanded Cash History Reports.

.<FlO

M

If text = [NULL], no notation will be made in Clinical Records when Medical Records are entered. Any other text entered will be used instead of the default notation.

.Fmgr

M

Enter [N] to turn off V/BOSS interface to the Finance Manager.

.Iajj

M

Enter [Y] to allow inventory adjustments to be assigned to specific invoicing transactions.

.Iasp

M

Enter the letters that represent the Inventory Menu selections that a Provider with [p] access to Inventory should be able to do. For example, if they should be able to Find an item and view Buying History, enter [4H]. See the next page for the letters/numbers to use.

.Iasr

M

Enter the letters that represent the Inventory Menu selections that a Provider with [P] access to Inventory should be able to do. For example, if they should be able to Add and Modify items, enter [56]. See the next page for the letters/numbers to use.

These are the Inventory menu items to use for .Iasp and .Iasr.

1 Receive Stock

2 Order Stock

3 Adjust Stock

4 Find Item

5 Add Item

6 Modify Item

7 Batch Reports

8 Auto Markup

9 Rename Item

C Check out Stock

U Usage

H Buying History

M Manufacturer Maint

W Wish List

Z Class Code Modify

.Idbg

M

Enter [N] to prevent Intelligence Rule Debugger windows from displaying. NOT RECOMMENDED!!!!!

.Ibbr

M

Enter [N] to cause Inventory to alert you when the Quantity on hand is AT the reorder point. Enter [Y] to be alerted when it falls BELOW the reorder point.

.Iifo

M

Enter [Y] to cause V/BOSS to alert you when an inventory item sold is out of stock in the Inventory file. This will occur AFTER the Billing process is completed.

.Impw

M

Enter [N] to disable the Multiple Payment Type window in POS Billing. NOTE: You will then not be able to accept multiple payments in POS Billing.

.Indc

M

Enter up to 5 Inventory Class Codes to be non-depleteable. Enter as 5 two-character fields, no spaces. See INVENTORY.

.Ineg

M

Enter [Y] to cause Inventory quantity on hand to go into negative numbers if items are sold before they have been received into stock.

.Inld

M

Enter the A/R category that Initial Balance Load transaction should affect.

.Inst

M

Enter [N] to prevent Procedure Instructions and Take Home Instructions from printing when a Patient status is not A (active). Please note: the POS_RECA instruction will NOT print unless Patient status is A, regardless of this abbreviation. Also, the instructions SERV_CHG and ACCREDIT are not effected by this abbreviation.

.Ip=I

M

Enter [Y] to cause V/BOSS to automatically update Inventory prices when changes are made to Procedure prices (with the same name) via "Change Prices All". You will be prompted to make the change, when updating individual Procedure prices.

.Ipch

M

Enter [A] to allow only ADMIN to modify Procedure prices when receiving Inventory.

.Ir%[x]

M

Replace the [x] with the character which corresponds to the AR-STAT entry. As the abbreviation text, enter the alternate interest rate as a decimal value. See ACCOUNTS RECEIVABLE for further explanation.

.Ist?

M

Enter [N] to prevent the COST of an Inventory Item from being displayed in the Inventory Status window (from POS Billing).

.Lpth

M

When using a dedicated printer for Client and Patient labels, this abbreviation must contain the printer path. See PATIENTS for further information.

.Lqst

M

Enter [N] to suppress the prompt, "Set Patient label to print?" after modifying a client record.

.Mail

M

Enter [Y] for system to prompt that mail is pending at Client search menu. [N] for no prompting.

.Mall (Vpf)

M

Enter [Y] to cause ALL Medical Records to be printed on the Patient Check-In Report instead of just last 3 pages.

.Mjog

M

Enter [Y] to enable Memory Jog features during Point of Sale Billing. See POINT OF SALE BILLING.

.Mset

M

Enter 2 characters, the first indicates the Client/Patient screen format, enter [1] for new, [2] for old. The second character indicates your preference for color-coded Recall information, enter [R] to have this memory resident (recommended), [Y] for Not memory resident, or [N] for No Color Coding. If this abbreviation does not exist, the value [1R] will be assumed.

.Nbls

M

When a Male patient is altered the system will enter MN as the gender unless this abbreviation is added with [MC] as the text. This will cause the gender to be entered as [MC].

.Ncor

M

Enter [Y] to cause Correcting Entries to be included on Monthly Statements.

.Ndis

M

Enter up to 25 categories you do not wish discounted at P.O.S. Billing. Refer to POS BILLING.

.Ndtl

M

Enter [Y] for system to print individual prices on P0S receipt for nested procedures.

.P###

M

Enter [Y] to cause V/BOSS to right justify numeric Procedure Codes so that leading zeros do not need to be typed.

.Papr

M

Enter [Y] to cause clinic street address to print on pharmacy label heading.

.Pbrq

M

Enter [Y] to cause V/BOSS to accept ONLY valid Breed abbreviations during Patient registration.

.Pcst

M

Enter a date in the format [YYMMDD). This date is the earliest date which will be considered for the Provider Commission Report.

.Pdte

M

No longer supported.

.Pdum

M

Enter [Y] to have the ability of using the comment line as the patient name. Not for general use, large animal herds only.

.Pexc

M

You may enter up to 10 categories to be included in the figure on your End of Day cash report labeled "exceptions". These categories may then also be Included or Excluded on the Provider Commission report. Enter only the letters and/or numbers that represent the categories.

.Pf10

M

Enter [N] so that V/BOSS will NOT prompt <FlO> to modify the next procedure while modifying procedures.

.PfB

M

Enter up to 5 categories that are considered "Boarding". Procedures in these categories will update the Patient Special Field "BOARD". If no abbreviation exists, V/BOSS will assume category "B".

.PfD

M

Enter up to 5 categories that are considered "Diets". Procedures in these categories will update the Patient Special Field "DIET". If no abbreviation exists, V/BOSS will assume categories "F" and "P".

.PfG

M

Enter up to 5 categories that are considered "Grooming". Procedures in these categories will update the Patient Special Field "GROOM". If no abbreviation exists, V/BOSS will assume category "G".

.PfH

M

Enter up to 5 categories that are considered "Heartworm Preventatives". Procedures in these categories will update the Patient Special Field "HwPrev". If no abbreviation exists, V/BOSS will assume category "d".

.PfT

M

Enter up to 5 categories that are considered "Dental". Procedures in these categories will update the Patient Special Field "TEETH". If no abbreviation exists, V/BOSS will assume category "t".

.Pins

M

Enter [N] to prevent the system from inserting an instruction instead of procedure on the pharmacy labels. This is only an issue if you give instruction files the same name as the procedure code it is for.

.Plab

M

Used to define many pharmacy label parameters and features. See prompts while modifying and PHARMACY.

.Pla[x]

M

Allows multiple Plab abbreviations (per workstation). See PHARMACY.

.P114

M

(These are lower case "L's) Contains the default for last line of text on the Pharmacy label. (Ex. "Keep out of Reach of Children and Pets"). Refer to PHARMACY.

.Plok

M

Enter [N] to disable queueing of pharmacy labels.

.Pord

M

Enter [N] to cause Patients to be listed on the Client screen in numeric order (rather than alphabetic)

.Ppcm

M

Enter one of the following to inhibit printing of Patient and/or Client COMMENTS on Check-in Reports and Patient Profiles.

[C] Inhibit Client Comments [P] Inhibit Patient Comments [B] Inhibit Both Comments

.Pqst

M

Enter [Y] to enable the Quick Start modify function when modifying Procedures. You would be able to indicate the specific field you wish to modify instead of pressing <Enter> until you get to the desired field.

.Prcp

M

Enter [N] to prevent a Provider's password from being cleared if the Provider Code is modified.

.Prdl

M

If you reuse client numbers, enter [Y] to cause rabies information for a deleted patient to be deleted also when the number is reassigned.

.Prep

M

Sets Timeclock Overtime and Holiday pay parameters. See prompts and TIMECLOCK.

.Ptem

M

Enter [Y] if you have a Patient Special Field labeled [Temper.] and wish V/BOSS to track Patient temperature history. If you have been tracking this information under a different field name, rename the field through Configurations (see CONFIGURATIONS) and then from the Main menu select [U] Utilities and [R] Run utility program. Enter [LOADTEMP] as the program name. Answer [Y] to "Continue?". Program will run and when through the $ will display. Hold down <Ctrl> and press [d], then log on as usual. Temperature history may be viewed from Clinical Records under category "Temperature History"; while modifying the Patient Record; or when updating the Special Fields during POS Billing.

.Puse (Vpf)

M

Enter 3 characters to use instead of "USE" for the special Vpf pharmacy "Use Function". See PHARMACY.

.Pvrt

M

Enter a character to replace the character (which forms a line) on the Recall Postcards. If you press <Enter> without entering a character, there will be no line on the cards.

.Pvus

M

Overrides "For Veterinary Use Only" on the pharmacy label. Refer to PHARMACY.

.Pwei

M

Enter [Y] to cause V/BOSS to automatically track Patient weight history in the Clinical Records (if configured). A program must be run to initially load the Patient weights, if you converted from Release 3 to 4. Everyone should be off the system. From the Main menu select [U] Utilities and [R] Run utility program. Enter [LOADWEIG] as the program name. Answer [Y] to "Continue?". Program will run and when through the $ will display. Hold down <Ctrl> and press [d], then log on as usual. Weight history may be viewed from Clinical Records under category "Weight History"; while modifying the Patient Record; or when updating the Special Fields during POS Billing.

.Pytc

M

Enter [Y] to allow modification of a transaction payment type. The same Security Level required for voiding a transaction is required for this function.

.Qreg

M

Enter [Y] to enable Quick Register feature. Emergency Hospitals ONLY!!!! You may then choose to enter only Client and Patient names during registration.

.R1L1

M

Replaces county health line on the Rabies (R-one-L-one) Certificate.

.Rlxx

M

If using an Okidata 180 or 190 series printer, enter [Y] to cause the format of the heading for Rabies Report Cards to be modified to allow correct use with these printers.

.Rabw

M

Enter [Y] to cause Rabies Certificates to print when the Tag Number is assigned rather than when the receipt is printed. Note: if your system is configured to print 2 certificates, 1 will still print with the receipt.

.Racc

M

If text is [N], <FlO> must be used to accept the displayed Rabies tag number instead of <Enter>.

.Racr

M

Enter text to replace "Address Correction Requested" on Recall Postcards. If you press <Enter> without entering text, the line will be left blank.

.Raux

M

Enter the file path for the Recall Auxiliary Work File, e.g., /usr/RM2/RWORKF. This file is used to create a database for V/Base recall letters.

.Rbkt

M

Enter a value for the percentage by which you wish to extend your recall lead time. For example, 10 would extend a 30 day lead time to 33. This will help pickup procedures that were performed a few days apart. See RECALL for a more complete discussion of this feature.

.Rbtd

M

Enter [Y] or [N] to set default for the question, "Utilize Bill-To address?" when processing Recall postcards.

.Rcli

M

Enter [Y] to cause Patient's Tag number to be stored in Clinical Records when assigned through P.0.S Billing. Tag numbers will appear under the heading "Rabies Tags Issued".

.Rdfx

M

By default, V/BOSS 'self-maintains' the Recall File, not allowing it to become too large in size. V/BOSS will generally maintain records of Recalls sent for 455 days PAST the last target date (assuming at least one recall has been sent) and 365 days past the original target date (assuming no recalls have been sent {start up and special cases}). If you wish, you may use this abbreviation to set the number of days higher, enter a 4-digit number greater than [0455]; or you may eliminate the deletion of old recall history by entering [9999].

.Rfr[x]

M

This abbreviation triggers a "Forced Recall" during new Patient Registration. It is species-specific. Replace the [x) with the species to be updated, e.g., K=Canine, F=Feline, etc. For the abbreviation text, enter the Procedure Code that should be added to the Patient's Recall file. See RECALLS.

.Rfst

M

Enter [Y] to allow system to scroll directly to last page of Receivables Inquiry after a payment or credit is posted, rather than having to manually scroll.

.Rftg

M

If this abbreviation is added to your system a Rabies tag for the indicated species MUST be assigned. Enter [F) for Feline, [K) for Canine or [B) for both.

.Rlvs

M

Enter [Y] to have the Client's last visit field updated when a post payment is made through the receivable menu.

.Rnpc

M

Enter the number of days to delay generation of a postcard for patients in WIP or who have appointments near the recall date.

.Rnun

M

Enter [N] to prevent display of message "No Recall Records for this Patient" when viewing Patient Recalls.

.Rrad

M

Enter [N] to suppress the return address and "Return Address Requested" line on Recall postcards.

.Rofs

M

Enter two digits between 00 and 14 to define left margin of recall postcards. [01] is recommended for Okidata 320 and 390 printers. For IBM PPS 2380 printers, you MUST have this abbreviation and set it to [00] or [01].

.Rsat

M

Enter [Y] to prevent V/BOSS from setting a Saturday recall due date to Friday.

.Rsdr

M

When a Recall is entered twice on the same day, you now have a choice of how V/BOSS handles the first Recall. Enter:
[Y] to leave both Recalls in the file (as in previous releases)

[N] to clear the first Recall.

[P] to prompt the user that there is a duplicate and give choice of clearing the first one.

.Rsrt

M

Enter [Z] to cause the Recall Postcards to be printed in Zip Code order.

.Rtag

M

Enter [N] to cause Rabies Certificates to label the tag number as certificate number instead.

.Rscd

M

Enter a number 1 through 9 to indicate the Recall schedule that a recall should follow if the corresponding Procedure has been deleted.

.Rsp0

M

Enter [N] to prevent system from suppressing lead zeroes for Rabies tag numbers on Rabies Certificates.

.Ruc#

M

Controls the printing of Patient Microchip number on the Rabies certificate. Enter:

[N] to prevent printing of Microchip number (default).

[Y] to print the number if there is one.

["] to print the number if there is one; if there is no number then "No chip on file" will be printed.

.Rwip

M

Enter [Y] to cause V/BOSS to prompt for Rabies tag number when Rabies is selected in P0S Billing and when WIP is saved. Enter [0] to prevent prompting when saving WIP except when deferred or Fini flag is set. Enter [D] to assign tag number only when printing receipt. Enter [N] to assign tag number when saving or deferring WIP.

.Sacr

M

Enter text that should replace "Address Correction Requested" on Monthly Statements.

.Sbad

M

Enter [BUSINESS]. Prints the contents of the client's business field on the monthly statements.

.Schg

M

Overrides "Service Charge" phrasing on Monthly Statements.

.Sctl

M

Enter [N] to eliminate the words "Current Total" on Monthly Statements.

.Sl0p

M

Enter [Y] to cause printing of [.00] for amount of interest on statements where no interest was applied and in other places which would normally be blank.

.Sina

M

Enter [N] to prevent inactive Clients from getting Monthly Statements.

.Slog

M

Enter up to five Procedure Categories to be included on the Surgery Log.

.Smin

M

Enter the percentage that V/BOSS should use to calculate a minimum payment due on Monthly Statements of over $50.00. Enter 2 digits for the percentage, for example, 05 for 5%.

.Smsl

M

Contains the first line of the Statement Message. See RECEIVABLES.

.Sms2

M

Contains the second line of the Statement Message.

.Sms3

M

Overrides the message on monthly statements "on a balance of"

.Smsg

M

Enter the name of the Instruction file that you wish to be printed on Monthly Statements (unless interest is 0.00). See ACCOUNTS RECEIVABLE for further explanation.

.Snam

M

Enter [N] to prevent printing of Patient name beside Transaction number on Itemized and Transaction Total Monthly Statements.

.Spli

M

Overrides "Please include your account number" on Monthly Statements.

.Spin

M

Enter [Y] to allow V/BOSS to print dunning messages on Monthly Statements for Clients flagged for No Interest.

.Sseq

M

Alters the sequence of NEXT ACTION options on the Client Screen. Refer to CLIENTS.

.Stmc

M

If the abbreviation exists but the text is spaces, the regular statement messages (RECE~N00, etc.) will print based on Last Payment Date. If the text contains a character other than *1 I, B, or T then the message with the matching character will print. See RECEIVABLES.

.Sxxx

M

Enter [NO FORMS ALIGNMENT] to prevent the printing of Monthly statement alignment forms.

.Tcto

M

Enter the number of seconds for the refresh rate of the screen if the Timeclock menu is left on the screen. For use in Multiple Clinic situations.

.Vinm (Vpf)

M

Controls Insert Mode activity. Entering [1] will Toggle Insert. Pressing <Insert> turns insert on, pressing it again turns it off. When a character is typed at the cursor position characters to the right are moved over to the right. Entering [2] will = Auto Insert. All following characters will be entered in insert mode as above, however, insert will be turned off at the end of the current input action. Entering [3] will = Insert Space. A space is inserted at the current cursor position and old data is moved one space to the right. No other action is performed.

.Vnw[X]

M

Special VpfNotes abbreviation, see DESKTOP.

.Vpar (Vpf)

M

Enter [Y] to enable upper/lower case parsing for names and addresses.

.Vppw (Vpf)

M

Sets the default when the Procedure lookup window is activated. Enter [1] to begin lookup by Procedure code. Enter [2] to begin by Procedure name. Enter [3] to enter a category then by code. Enter [4] to enter a category then by name.

.Vpqs (Vpf)

M

Enter [Y] to cause the last page of Medical Records to be IMMEDIATELY displayed when the records are accessed. Enter [N] to cause the pages to scroll to the last page.

.Wdel

M

Enter minimum Security level allowed to delete Patients from WIP. (Default without the abbreviation is Level 9).

.Wicp (Vpf)

M

Enter [Y] to have Take Home Instructions and Check-In Notes saved in the Patient's Medical Records file.

.Wins (Vpf)

M

Enter [Y] to allow updating of Take Home Instructions when creating pharmacy labels and when saving WIP from POS Billing.

.Wipp

M

Enter [Y] to enable the ability to enter the performing Provider's code when saving WIP.

.Wptp

M

Enter a [W] if your system has Word Perfect as the Word Processor.

.Xlog

M

Enter up to 5 category designations (e.g., X, A, etc.) to be included on the X-ray Log.

.Z+4

M

Enter [N] to prevent the cursor from pausing at the field for the extra four zip code digits when registering a new Client.

RESERVED System abbreviations. Do NOT use, modify or delete.

.Cbil
.Msta
Pcrd
Post
.Rchl through .Rch9 Rkxx
Rspr


Chapter 5 - ProvidersTable of ContentsChapter 7 - Clients


home page