Chapter 30 - UtilitiesTable of ContentsAppendix 2 - Root Menu


APPENDIX I

ID-RECORD

The ID-RECORD is used to associate various system options to each individual work station. To access the ID-RECORD select option [4], File Maintenance, from the V/BOSS Main Selection Menu and then select [T], Terminal's ID Record. Keep in mind that the ID-Record is associated with individual work stations. Making a change on one does NOT effect any other work station. At the end of this Chapter are special ID-Rec functions that may only be performed by the System Administrator.

At this time you should be at the UPDATE ID-RECORD screen. Press <Enter> to accept a default answer and move to the next. Make changes by typing over existing information. Once all the information has been entered you will be returned to the $ or xenix386!login. If at the $, hold down <Ctrl> and press [D]. Once at xenix386!login you may log back in to your system. To exit the ID-RECORD screen at any time press <Fl>. Pressing <Fl> will abort the update.

Screen #1

A. Terminal's ID Record

Respond appropriately to the following prompts:

ENTER USER I-D

If you are a Xenix user, the USER I-D may be one of the following:

[XENIXmain]
[XENIXlink1]
[XENIXibmOl]
[XENIXsunOl] etc..

ENTER THE BILLING PRINTER PATH

This is the printer that the billing receipt will print on when the billing transaction is entered.

The billing printer path will be the name of the port your printer is plugged in. For example, if your billing printer is plugged into ttyla, your billing printer path will be:

/dev/ttyla

If your billing printer is plugged into lp1, your billing printer path will be:

/dev/lpi

ENTER THE BILLING FORM ID

This is the number of lines long that you want the billing receipt to be. In the example, the billing receipt will be 33 lines long.

ENTER BILLING PRINTER TYPE ID

This number should correspond to the printer number of the printer action table set up in the configuration section.

ENTER PHARMACY PRINTER PATH

This will be the name of the device in which the label will print.

Some examples are:

/dev/lp1 parallel printer one

/dev/tty1c if label printer is connected to a terminal it will be the same name as the terminal device name

PLAB.PRT used if the label is to print on a stand alone device.

ENTER THE LAST BYTE OF THE PHARMACY ABBREV. YOU WISH TO USE WITH THIS TERMINAL

The default here is [b]. If you are using one printer for pharmacy labels, just accept this default. If using more than one printer for pharmacy labels you should add additional Plax abbreviations and indicate the one to be used for this workstation. See PHARMACY for more information.

ENTER PHARMACY PRINTER ID

This number should correspond to the printer number of the printer action table set up in the configuration section. In the example below, the label will print on printer number 3.

The next field in the ID-RECORD is optional. It's main purpose is for the clinic's station identification number for Multi Site Users. While running the configuration program, you are prompted to enter names for the ten special client fields. If pnOl is specified as "CLIN-ID", the entry you have specified in the ID-RECORD when prompted:

ENTER CLINIC ID (Optional)

will automatically be moved to this field when a client is registered. This will identify which clinic the client first visited.

Enter [Y] if BILLING PRINTER is Attached to a Terminal Else Enter (N)

This field is used if there is a printer hooked directly to a Terminal. It is mainly used for remote sites.

Enter SPOOLER printer name (printer)

Here you will enter the name of the printer your reports such as postcards and monthly statements will print on.

Enter FRONT DESK Patient # this terminal

If you are using more than one terminal as cash drawers, you may register a DRAWER CASH and FRONT DESK TRANSACTION for each one. Here you will enter the patient account number for the FRONT DESK TRANSACTION for each terminal. Each work station MUST have a Front Desk Patient associated with it. Work stations that are used for Billing Transactions should have different Front Desk Patients. Work stations that are NOT used as cash drawers may use the same Front Desk Patient.

Enter 1-9 for ERROR MSG Speed Only partial implementation this release.

Error messages are displayed when you make an unacceptable entry. The length of time that these messages display is determined here. 1 is the shortest length of time, 9 the longest. We recommend that you enter 3 or 4. If set to 9, you must press <Esc> to clear the error message window.

The next prompt is only for clinics using the V/BOSS Electronic Cash

Drawer:

Enter the [x] part .Ecdx or 0 if none.

If you have created the abbreviations .Ecdl or .Ecd2, etc. enter the number which corresponds to this terminal.

Your next prompt is:

Enter 1 - 3 for MEMORY USAGE.... 1 = small 1= Default.

With this release we recommend [1] for the pharmacy work station; [2] for the main Cash Drawer(s); [3] if Medical Records are being used extensively.

Next is:

Enter Program Residency Value : 0 - 1

On work stations where you go in and out of POS Billing frequently, it is recommended that you set this value to [1]. This value causes V/BOSS to be able to access Billing more quickly. If however, you notice that your system is slower instead, then you do not have enough memory (RAM) to keep this program resident.

The final prompt on this page is:

Enter Y if P.0.5. Payments Allowed - ELSE N

If this terminal is a cash drawer, enter [Y], if not, enter [N].

After responding to the final prompt on page 1, page two will display.

At the first prompt, if you do not have Vpf, you MUST press <Enter> to accept the default. If you do have Vpf either accept the default by pressing <Enter> or enter [NOBEEPS] to prevent the work station from beeping.

Screen #2

ENTER [O]uick or [S]tandard P.O.S. Receipt Type

THIS PROCEDURE UPDATES THE ID-RECORD AND STOP PROGRAM EXECUTION -PLEASE BE CAREFUL <Fl> ABORTS <CTEL-P> PRINT

Enter [Q]uick or [S]tandard P.0.S. Receipt type.

The standard receipt includes a "boxing off" of A/R information and the billing summary. It takes slightly longer to print than the quick type. Enter [Q] or [S].

Enter the Path Prefix for your Report Files

Accept the default of /usr/RM2. If you have multiple clinics tied into the system, you may specify a different path prefix for each clinic. Contact the System Administrator if you would like to use this function.

Enter the Report Printer Type (1 2 or 3)

Accept the default.

ENTER THE RABIES PRINTER PATH (/dev/tty11 PRINTER)

If you wish to have a dedicated printer for all Rabies certificates to print on, enter that printer path here in the format shown.

ENTER THE RABIES FORM ID (L033 L066)

If using half sheet paper, enter [L033]. If using full sheet paper, enter [L066].

Enter the Rabies Printer Type (1 2 or 3)

Accept the default.

Enter B for Menu Bars or M for Standard Menus

If the default menu type for this Work station should be Menu Bars, enter [BJ. If you prefer Standard Menus, enter [M]. Remember, you may temporarily change the menu type through HELP (see DESKTOP). IT SHOULD BE NOTED THAT ALL SELECTIONS ARE NOT AVAILABLE FROM THE STANDARD MENU TYPE.

Enter time in minutes for Automatic Screen Saver

0 indicates Infinite Time.

If you have Vpf you may enter 0-9 to indicate the number of minutes for screen saver to activate. The number should be less than the number of minutes that the hardware time-out occurs.

Enter the default Stack for 1 year Rabies this work station.

See RABIES for complete information on Rabies Stacks. Enter the stack that this work station should use to assign 1-year tag numbers. You must arrow down to the desired stack and press <Enter>. If necessary, you may press <F6> to add a new stack.

Enter the default Stack for 2 or 3 year Rabies this work station.

As above, enter the stack that this work station should use to assign 2 or 3-year tag numbers.

Enter the Check In Printer Path

This and the Check In Printer Type are under development.

Vpf Starting Window Name

If you are using Vpf Notes and have created different templates for different Providers, you may indicate which template should be the first one at this workstation.

Enter the Last Byte of the Barcode Setup Abbrev.

If you are using Barcode labels and have a single Clinic, enter [h]. For Multiple Clinics, enter the last character of the abbreviation used for this Clinic.

Enter the Last Byte of the Patient Label Setup Abbrev.

If you have a printer dedicated to printing Patient Labels and have a single Clinic, enter [h]. If Multiple Clinics, enter the last character of the abbreviation used for this Clinic.

ENTER ANY KEY TO CONTINUE

After pressing a key you will be returned to the $ or xenix386!login. If at the $, hold down <Ctrl> and press (D) to display xenix386!login. Once at the xenix386!login you may log back in.

Special ID Record Functions

Logged on as the ADMINistrator you may access a special group of security functions. These functions provide you with additional control over your system security. Please Note: Terminal Access settings override all individual Provider access settings except the ADMIN. Please be careful with the password for the ADMIN and change it regularly.

Screen #3


Chapter 30 - UtilitiesTable of ContentsAppendix 2 - Root Menu


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